DbCapture
Automated Document Scanning, Imaging & Invoice Processing

Tightly integrated into all major Accounting and ERP systems, DbCapture enables organizations to automate and streamline the processing of supplier invoices. Incoming invoices are scanned and, using advanced Optical Character Recognition technology, DbCapture is advanced invoice scanning software that automatically recognises supplier invoices and other documents where the format and content can vary greatly.

Having identified the supplier from the unique characteristics of the document, DbCapture intelligently highlights and extracts the pertinent references and amounts. Additionally, DbCapture can validate the extracted data against the accounting system, e.g. supplier details, purchase orders, GRNs and automatically highlight discrepancies for the attention of the operator.

As well as capturing supplier invoice information, DbCapture can also capture information from other documents from your suppliers and customers, such as purchase orders, cheques and remittances.

How does DbCapture work?

DbCapture is advanced invoice scanning software that scans the incoming document and analyses the extracted data. It automatically builds a knowledge database which enables it to immediately identify the document type and structure.

The document images are automatically compared with the database created by DbCapture. If there is any doubt, DbCapture notifies the operator who can validate or correct the data. Once the invoice is validated and complete, the information could automatically populate your Accounting/ERP system and automatically store an electronic image in your document archive. The result is that you will be able to process documents much more quickly, using less resource resulting in dramatic cost reductions.

Eliminate manual data entry and dramatically cut costs

DbCapture significantly reduces the need for manual data entry and paper-based processes. When used in conjunction with other solutions within the V1 Document Management product suite, coding, authorisation and filing of documents can also be automated. Once the documents have been scanned, the fields are read and automatically matched against external databases, table look-ups and business rules.

DbCapture is an easy to implement, scalable solution which is tightly integrated into all major Accounting and ERP solutions. DbCapture can typically deliver an ROI in less than six months.

Saving time, saving money

• Dramatically Reduced Manual Data Entry
• Reduced Labour Costs Due To Minimal Human Intervention
• Re-deploy Employees To Perform More Valuable Tasks
• Increase Prompt Payment Discount
• Reduce Late Payment Penalties

Fast Payback

The dramatic reduction in invoice processing costs and document retrieval costs means that DbCapture typically pays for itself within just six months. DbCapture is even more cost effective when used with DbAuthorize, our invoice authorisation module.

Tightly integrated into all major Accounting and ERP systems, DbCapture offers the following key points:

• Powerful, yet easy to use
• Quick to implement
• Automatic data extraction of key invoice fields - even with variable field locations
• Automatically builds a knowledge database of documents and their structure
• Tightly integrated into all major accounting and ERP systems
• Fast ROI - typically in less than 6 months!

 Product Brochure
DbCapture
Automated document scanning, imaging & invoice processing solution Article
Cutting through Late Payment Excuses
Following research which highlights that 71% of small and medium sized enterprises (SMEs) have suffered from late payments in the past 12 months, V1 Document Management advises how SMEs can cut through late payment excuses in order to get paid on time.  Article
Cutting the Paper Trail
Electronic document management systems have been in existence for a number of years with the term 'paperless office' being banded around as the nirvana of office working. So, why are many organizations still clinging to paper as part of their day-to-day processes? Although there may never be a totally paper-free office, an organization can significantly cut the amount of paper it produces and handles and in doing so, benefit from more streamlined processes, reduced costs and greater financial control.  Article
Document Management and the Downturn
This article highlights the importance of document management systems, especially in automating the procure-to-pay and order to-cash processes, and explains how these systems provide businesses with improved cash flow as well as the cost and efficiency savings that are fundamental to business survival.

• More Resources